Join Our Team

About This Role

We are seeking a skilled Inventory Data Management Specialist to provide comprehensive inventory data support to multiple client companies. This role is ideal for detail-oriented professionals who excel at working with numbers, data systems, and multi-client environments.

This is a fully remote, computer-based position focused on data management—there is no physical inventory handling. You'll work with different inventory management systems, spreadsheets, and client data environments to ensure accurate records, analysis, and reporting.

Key Responsibilities

• Manage and analyze inventory data for multiple client businesses simultaneously
• Work proficiently across different inventory management systems, POS platforms, and Excel-based workflows
• Validate, clean, and reconcile inventory data to ensure accuracy across client systems
• Prepare client-specific inventory reports including stock levels, movement analysis, valuation reports, and variance documentation
• Adapt quickly to new client systems, data structures, and reporting format requirements
• Maintain strict data accuracy standards, confidentiality protocols, and comprehensive documentation
• Communicate findings, clarifications, and reports clearly with clients and internal team members
• Identify data discrepancies and flag issues proactively to clients and management

Required Skills & Qualifications

Core Skills (Essential)

• Excellent numerical and analytical abilities - comfort working with large datasets and identifying patterns
• Advanced Microsoft Excel proficiency - pivot tables, advanced formulas (VLOOKUP, INDEX/MATCH, SUMIFS), data cleaning techniques, basic dashboard creation
• Multi-system adaptability - strong ability to learn and work across multiple inventory/retail systems quickly
• Excellent English communication - both written and spoken for client communication and reporting
• High attention to detail - zero-tolerance mindset for data errors with strong validation skills
• Strong organizational skills - ability to manage multiple clients and priorities simultaneously

Experience Requirements

• Proven experience in inventory data support, data analysis, or related roles
• Demonstrated ability to handle multiple clients or multiple systems simultaneously
• Remote working experience with strong self-management, time management, and accountability
• Track record of delivering accurate work with tight deadlines

Technical Exposure (Any/Most of the Following)

• Retail inventory management systems (any platform)
• POS-integrated inventory software
• ERP systems with inventory modules (SAP, Oracle, Microsoft Dynamics, etc.)
• Spreadsheet-driven inventory tracking (Excel/Google Sheets)
• E-commerce platform inventory backends
• Ability to quickly understand new systems with minimal training

Work Arrangement

• Location: Fully Remote (Work from Home) - India based
• Schedule: Structured work hours with fixed deliverable schedules
• Time Zone Flexibility: May support clients across different time zones
• Equipment: Reliable computer and stable internet connection required
• Communication: Regular team check-ins and client status updates

Ideal Candidate Profile

You'll thrive in this role if you:

• Are comfortable switching between different client systems and datasets daily
• Have a methodical, process-driven, and highly organized working style
• Can explain complex inventory data clearly to non-technical clients
• Are proactive in identifying and flagging data issues before they become problems
• Have experience in inventory consulting, data outsourcing, or BPO-style client support
• Have experience creating standardized inventory templates and SOPs
• Understand data reconciliation between sales, purchase, and stock systems
• Take pride in delivering zero-error, high-quality work

What We Offer

• Competitive salary commensurate with experience
• Full-time employment with job security backed by our European parent company
• Work from home flexibility with structured support
• Training on multiple systems and continuous skill development
• Exposure to diverse industries and international business practices
• Career advancement opportunities within a growing organization
• Supportive team environment with clear communication

About Malta Services Outsourcing

MSO is a wholly owned subsidiary of ReachIt Ltd., Malta—a company with over 15 years of proven excellence in retail business strategy and inventory management. Based in Ernakulam, Kerala, we combine European quality standards with Indian operational efficiency to deliver world-class data management services.

Our parent company's extensive experience across retail, convenience stores, jewelry, property management, and construction sectors provides us with deep operational knowledge that informs our service delivery approach.